FAQ | ProjectSet
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Frequently Asked Questions

ProjectSet is open to all university students and employers in the UK. Employers include start-ups, SMEs or large graduate employers. There is no fee for registration.

Yes, you can reset their username or password any time from the Log-in page as long as you have access to the email with which you originally registered.

A project is a piece of work with clear deliverables (or outputs) and timeline (typically 8-24 weeks for projects on ProjectSet). One or more students may work on the project, under the stewardship of the Employer (or a mentor) to produce the agreed deliverable or outputs (of an acceptable quality) within the stipulated timeline. You can find a few example case studies on the website.

No. You can simply edit your profile details and change the university name by logging into your dashboard.

Yes, every user needs to register in order to use the ProjectSet platform. The registration process gathers simple information on the user and the employer organisation that the user represents. If your colleague has already registered with us, you will need to enter only your personal profile details but not any information on the organisation.

No. You can update your profile details – including the name of your employer organisation – any time on your dashboard. We strongly recommend that you address all necessary requirements when you change your employer organisation; this includes ownership of ongoing projects, if any, and/or access to information on closed projects you may have undertaken with your previous employers. You can nominate a colleague to take ownership of these assets.

Yes, once for each company. We consider each authorised person representing an Employer organisation as a user with a unique identity.

You can hugely benefit by posting your projects on ProjectSet if you are looking to:

  • Find fresh ideas and talent to get a job done, now!
  • Increase diversity in your graduate talent pool, notably by attracting students that are dis-advantaged in the traditional internship model (e.g. students with financial or physiological difficulties who cannot commute or relocate) or from universities not covered by your graduate recruitment campaigns
  • Help drive employability skills among student community as a part of your corporate social responsibility.

Employers are free to post any project that they consider appropriate for being worked on by students working part-time from a remote location. Our experience suggests that university students are well equipped to handle projects focused on:

  • Primary external data collection (e.g. survey) from specific communities, e.g. high-street retailers, university students, etc.
  • Secondary research on external constituencies or topics, e.g. competitors, customers, etc.
  • Simple data analysis using standard industry tools or packages, e.g. SPSS, etc.
  • Individual technical skills, e.g. graphic design, software coding or video.

These projects typically require little or no knowledge of the specific employer organisation and consequently, involve handling of non-confidential public information. For projects requiring relatively more in-depth skills or knowledge, we encourage employers to engage expert Mentors to guide the team on a more hands-on level.

Please refer to case studies on our website for more detailed examples.

You can remove any project for which you have not yet accepted any student in the team. However, we strongly discourage withdrawal of projects once the team is place, as it inconveniences students and damages the employer’s reputation. We recommend that you post only confirmed projects that you are sure to undertake. ProjectSet does not refund fees for projects that are withdrawn prior to completion.

Working on a project helps you in 4 important ways:

  1. It develops your employability skills (e.g. team-work, work-planning, time management, etc.) that are typically not covered in the academic curriculum. These skill sets are acquired through practice and are increasingly viewed by employers as a key differentiator in graduate recruitment.
  2. A project work may lead to a job offer, if you perform well. At a minimum, you will get a good evaluation from the employer that will boost your chances of landing a good job when you graduate.
  3. It offers you direct exposure to a specific sectors or function and help you make better career choices.
  4. Working on ProjectSet platform, you will gain experience in digital skills, project management tools and freelancing (or gig-economy) that are rapidly becoming the defining hallmarks of the future of work.

You need to be registered on ProjectSet to browse and apply for projects. Most employers specify the requirements for a project (in terms of skills required and/ or field of study) and students are encouraged review these before sending in their applications.

Yes, but only if you have all necessary authorisations to work in the United Kingdom. ProjectSet and / or the employer may request copies of relevant documents for validation.

There is no restriction on the number of projects you can apply to. However, it is important that you take up projects only when you are confident of being able to deliver on time without disrupting your academic and other commitments. So, you always have the option to "opt out" of any pending application.

Employers select students based on how well their profiles match project requirements. Employers assess the match based on applicant profiles (i.e. the info you fill in during registration) and portfolio (i.e. examples of past work or projects); hence, it is important that you always keep the Profile and Portfolio tabs in your dashboard as complete and current as possible. In select cases, employers may choose to interview an applicant before making a selection. However, we notify and encourage students with relevant skills and interests to apply to each new opportunity, in line with our commitment to help the right set of students and employers to find each other.

In addition, Employers have the option to invite specific students to apply to their projects.

You can always "opt out" of a pending application. However, you cannot withdraw from a project once the employer confirms your selection. Hence, it is important that you take up projects only when you are confident of being able to deliver on time. For unavoidable circumstances, please email us at support@projectbay.com and we will do our best to help.

Once you receive a confirmation of your selection, you must sign into your dashboard to:

  • Opt out of all pending applications that you will not be able to deliver on
  • Check out the ProjectStudio to check for updates.

Typically, the employer (or the mentor) schedules the kick-off meeting within a few days of team selection. Thereafter the team continues project work as agreed between the employers (and/ or the mentor) and the student team.

You can select your project team by reviewing applicant profiles and portfolio (i.e. examples of past work or projects) on the Projects tab in your dashboard. In select cases, you may choose to interview an applicant before making your selection. We notify students with relevant skills and interests to apply to each new opportunity, to ensure that you receive a sizeable number of high quality applicants for your project.

In addition, you also have the option to invite specific students to apply to your project.

We recommend that you log into the ProjectStudio to get the project rolling. You can access ProjectStudio through the Projects tab in your dashboard after selecting the first student in your team. In ProjectStudio, you can message your team members and schedule a kick-off meeting. Post kick-off, the team continues working on the project in the Project Studio. You can also nominate a mentor to join the team anytime to guide the project team.

Draft Projects: A project opportunity that is currently being defined and awaiting finalisation or approval by the employer; these opportunities are not available or visible to students till such approval.

Live Projects: A project posted by an employer on ProjectSet. The project may be accepting applications from students or in the execution phase with a student team.

Closed Project: A project that has been formally completed and where the team has received feedback from the Employer.

Employers can revise project scope and timeline at their discretion, by logging into the Projects tab in their dashboard. The project team will continue to enjoy access to all facilities on ProjectSet – including online workspace and tools – during the extended duration of the project.

Each project team on ProjectSet gets access to a dedicated workspace in ProjectStudio, a purpose-built, online collaboration space with a range of tools for project planning, scheduling, document sharing, messaging and reporting. In addition, you will also get access to ProjectGuide, a virtual library of tools, templates, apps and videos on a range of subjects. ProjectSet will continue to expand and enrich the set of tools in the coming months based on the feedback from its user community.

We upgrading our mobile app with a range of new features and expect to have it ready for launch in October (we will announce the launch on our social media)

At the end of a project, the employer provides feedback to each student in the team and formally closes the project. This can be done in the Projects tab of the Employer’s dashboard. The team members can access the project outputs documents and their feedback on their respective dashboards anytime.

Yes, it is mandatory for all employers to offer feedback to students at the end of every project; it is an integral part of a student’s learning journey in ProjectSet. In addition, we encourage employers to offer feedback to students during interim review meetings.

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